About the Office Coordinator position

Are you a hardworking, highly energetic individual looking for an opportunity to advance your career?

If you are a highly organized worker-bee able to thrive in a fast-paced environment, we have the perfect job for you!

We are looking for a reliable Office Coordinator willing to help our office operate effectively daily so employees can perform to their highest ability. If you want to join a company and directly impact the overall health and happiness of its employees, we’d love to hear from you!

Office Coordinator responsibilities are:

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems
  • Help schedule agendas/travel arrangements/appointments etc. for sales team
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Perform basic bookkeeping activities and update the accounting system in our CRM
  • Deal and direct customers with complaints or issues to the right team members
  • Answer Phone calls and log support tickets
  • Monitor office supplies inventory and place orders
  • Maintain a clean and organized office environment
  • Assist in vendor relationship management
  • Write office workflows for repetitive tasks
  • Help other teams to write and execute office workflows
  • Manage files and records in the CRM
  • Ensure that all Client records are fully up to date in the CRM
  • Enter office expenditures and office contracts payments and details, including rent٫ services in CRM
  • Undertake basic bookkeeping activities and update the accounting system
  • Manage office supplies inventory and place orders
  • Participate in vendor relationship management
  • Assist with the setup and execution of crucial internal team and external client meetings
  • Represent MOATiT in meetings and at business events
  • Visit client offices to conduct a client satisfaction survey


Office Coordinator requirements are:

  • Significant experience with basic bookkeeping principles and office management systems and procedures
  • Experience with customer relationship management systems (CRM)
  • Good practical experience with data entry and accounts
  • Experience in customer service – IT / Tech support background will be preferred
  • Strong communication and interpersonal skills with exemplary patience and professionalism
  • Organized and reliable with prioritizing and multi-tasking abilities
  • Ability to follow through on tasks assigned
  • Organization skills
  • Basic understanding of Computers
  • Bookkeeping and Accounting
  • Excellent record-keeping and Organization Skills
Job Category: Management Team
Job Type: Office Coordinator
Job Location: Pocatello

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